CRM Accounting Integration

SpotlerCRM includes native integrations with XeroKashFlow and Sage Business Cloud online accounting systems. Xero is available worldwide and KashFlow and Sage Accounting are available in the United Kingdom only.

With online accounting, you can seamlessly create and update customers between your accounting system and CRM, and create invoices directly from your Opportunities. You can also manage your products, services and stock levels using the integration.

Accounting integration is available in all the CRM paid plans. You can also integrate your CRM to other accounting software, such as QuickBooks and Quaderno, via our link-up with

You can start with a free trial of the accounting systems – click the logos below to create your account!

 Xero Free Trial  KashFlow Free Trial  Sage Business Cloud Accounting

Setting up your Accounting Software Integration

Having created an account with your chosen accounting software, to set up the CRM accounting integration, in your CRM go to Settings / Integrations and open the Accounting Software section.

Click the blue ‘set-up’ button for the accounting software system you wish to integrate with. Then just follow the online instructions to integrate your account.

Accounting Software Integration

Manage Custom Fields

To add your own Reference field into an invoice, go to Settings / System Settings and open the Custom Fields section.

In Custom Fields select the ‘Opportunity’ table. Create a custom field by ticking the ‘Live’ checkbox of a new custom field, e.g. Custom Field 8, and adding a description. In the ‘Type’ field select ‘LedgerReference’ from the dropdown list and save. This will then appear on your Opportunity form and allow you to enter in your own accounting reference.

CustomField LedgerReference

Importing Data from your Accounting Software

When you choose to import all your customers from your accounting system, you can choose to simply import data from standard fields as below:


  • Name
  • Address
  • Postcode or Zip
  • Telephone
  • Fax
  • Website


  • Contact Name
  • Email
  • Mobile
  • Telephone

You can also choose additional Custom Fields to map.